UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

 

1st Reading           

10/8/13

New

X

2nd Reading

10/8/13

Revised

 

Approved

10/8/13

Substitute

 

 

004.0613         SCHOOL SUPPORT ORGANIZATIONS

 

NEW POLICY

 

1.0  STATEMENT OF PURPOSE

1.1  The Uintah School District Board of Education recognizes that parents, patrons, and other community partners want to contribute to schools, and the District wants to facilitate appropriate contributions.

 

2.0  STATEMENT OF POLICY

2.1  To enhance the level of cooperation with parents, patrons, and community partners, principals or District administrators with contracting authority may formally recognize individuals, groups, entities, or organizations that exist or that have created programs for the primary purpose of benefiting and supporting the District, its schools, and its sanctioned teams, clubs, classes, or student programs.  Qualifying individuals, groups, entities, or organizations will be recognized as a School Support Organization (“SSO”).  This recognition comes with the benefits and obligations outlined below.

2.2  All SSOs must be approved by the Superintendent.

 

3.0  BENEFITS OFFERED TO SSO’s

3.1  The benefits offered to SSO’s include the following:

3.1.1        Rental rates for the use of school district property as determined in an agreement between Uintah School District and the SSO and in compliance with Policy 010.0020 Community Use of School Facilities.

3.1.2        Use of the school’s name (in conjunction with an entity or organization name where appropriate) to promote and execute events, fundraisers, and other school sponsored activities.

 

4.0  OBLIGATIONS OF SSO’s

4.1  In exchange for the benefits described above, SSO’s shall provide the following:

4.1.1        Execution of an SSO Agreement with the school to be reviewed annually that includes a statement identifying the purpose of the SSO, the projected scope of its activities, and the anticipated use of any funds generated by the SSO.

4.1.2        An agreement to follow the District accounting policies and procedures or to follow other formally adopted accounting procedures, which must include, at minimum, a process of recording receipts and expenditures and running all revenue through an account established with a reputable financial institution.

4.1.3        An agreement not to co-mingle public funds.

4.1.4        An agreement to provide annual financial statements upon request consisting of, at minimum, a balance sheet and a complete income statement.

4.1.5        An agreement not to receive, hold, or use public funds including student fees.

4.1.6        An agreement to comply with all federal and state laws including, but not limited to, filing appropriate sales and income tax returns, registering and maintaining proper business entity filings, and applying for necessary permits.

4.1.7        An agreement not to use the District’s federal Employer Identification Number and/or tax exempt status for any purpose.

4.1.8        Execute a District Rental Agreement with proof of insurance where applicable.

4.1.9        An agreement to abide by all other District policies related to events or use of school facilities where applicable.

 

5.0  RELATION TO OTHER POLICIES

5.1  Nothing in this policy is intended to limit volunteer opportunities, donations, school-sponsored fundraising, rentals of District facilities, community partnerships, access to students, or other interactions between third parties and schools that are governed by separate District policies.