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Revises 006.0080 Comprehensive Guidance Program Policy (Last approved on 4/09/03)


1.0              Definitions:

1.1              “Comprehensive Guidance Program” means the organization of resources to meet the priority needs of students through four delivery system components:

1.1.1        guidance curriculum which means providing guidance content to all students in a systematic way;

1.1.2        student educational and occupational planning component which means individualized education and career planning with all students;

1.1.3        responsive services component designed to meet the immediate concerns of certain students; and

1.1.4        system support component which addresses management of the program and the needs of the school system itself.

1.2               “CCR” means College and Career Readiness Plan

1.3              “Direct services” means time spent on the guidance curriculum, CCR, and responsive services activities meeting students’ identified needs as identified by students, school personnel and parents consistent with district policy.

1.4              “WPU” means weighted pupil unit, the basic unit used to calculate the amount of state funds for which a school district is eligible.

1.5              “Board” means the Utah State Board of Education.

1.6              “USOE” means the Utah State Office of Education.

2.0              Authority and Purpose

2.1              This policy is authorized by Utah Constitution Article X, Section 3 which vests general control and authority over public education in the Board, by Section 53A-15-201 which designates the Utah State Board of Education as the Board and Section 53A-17a-131.8 which directs the Board to establish qualification criteria and distribute Comprehensive Guidance Program funds.

2.2              This rule establishes standards and procedures for entities applying for funds appropriated for Comprehensive Guidance Programs administered by the Board.

3.0              Comprehensive Guidance Program Approval and Qualifying Criteria

3.1              Comprehensive guidance disbursement criteria:

3.1.1        For each school which meets the qualifying criteria for a Comprehensive Guidance Program and which enrolls students in grades seven through twelve, districts shall receive from six to twenty-four WPU’s based on school enrollment as of October 1 of the current fiscal year (e.g., 1 – 399 students = 6 WPU’s, 400 – 799 students = 12 WPU’s, 800 – 1,199 students = 18 WPU’s, 1,200 students = 24 WPU’s).

3.1.2        If at any time following a school’s initial approval of its Comprehensive Guidance Program, the school’s enrollment drops below the funding level approved for the school, the school may be held harmless for the change in enrollment for a maximum of two years following the decline in enrollment into the lower funding category, funds permitting.

3.1.3        Priority for funding shall be given for grades nine through twelve and any remaining funds will be allocated to grades seven and eight for the schools which meet program standards. Grades nine through twelve shall be given priority for funding provided under Section 53A-17a-131.8. Remaining funds shall be allocated to grades seven and eight in those schools that meet program standards. Funds directed to grades seven and eight shall be distributed according to the formula under R277-462-3A(1) following the distribution of funds for grades nine through twelve.

3.1.4        Comprehensive Guidance Program funds shall be distributed to each school within the district that meets all of the following criteria:  A school-wide student/parent/teacher needs assessment completed within the last three years prior to the application deadline for funding;  Documentation that a district advisory and a district steering committee have been organized and are functioning effectively;  Evidence that eighty percent of aggregate counselor’s time is devoted to DIRECT services to students;  A program that reflects a commitment that every student in the school shall benefit from the Comprehensive Guidance Program;  Approval of the Program by the local board of education;  The establishment of the CCR requirements for all students both as process and product consistent with R277-911, Secondary Applied Technology Education and R277-700, The Elementary and Secondary School Core Curriculum and High School Graduation Requirements;  Assistance for students in developing job seeking and finding skills and in post-high school placement;  Inclusion in the guidance curriculum of activities for each of the twelve National Occupational Information Coordination Committee (NOICC) competencies (available from the USOE guidance specialist);  Distribution to and discussion with feeder schools of the Comprehensive Guidance Program; and                      Sufficient district budget to adequately provide for guidance facilities, material, equipment and clerical support.

3.2              The district may qualify for the Comprehensive Guidance Program funds and shall certify in writing that all program standards are being met by each school receiving funds under this rule.

3.2.1        Procedures for qualifying schools within a district receiving funds shall be provided by the USOE.

3.2.2        Qualifying schools shall complete the “Self Study for Meeting Comprehensive Guidance Program Standards” form provided by the USOE and supporting documentation, if requested.

3.2.3        Qualifying schools shall receive on-site review of the program by team members designated by the school district.  The on-site review team shall consist of at least five members.

3.2.4        The district shall submit to the USOE the “Form for Program Approval” which has been completed by the Review Team, signed by the Team Chairperson and school/district personnel as indicated on the form.

3.2.5        The “Form for Program Approval” shall be received by the USOE not later than May 20 of each year for disbursement of funds the next year.

3.2.6        Programs approved and forms submitted by December 20 of each year MAY be considered for partial disbursement, if funds are available.

4.0              Guidelines and Objectives for Individual and Small Group CCR Conferences.

4.1              Counselors conduct more than one individual CCR conference with every student during the student’s enrollment at the school.

4.2              Pursuant to Section 53A-1a-106(2)(b)(iii)(A), the USOE provides the following guidelines and expectations:

4.2.1        A small group or individual CCR conference should include no more than a classroom sized meeting of students together with the students’ parents or guardians and an educator or counselor.

4.2.2        The small group CCR conference should initially address the purposes of the basic CCR plan including:  The sharing of information useful for goal setting, problem solving, and planning related to a student’s ; and  The defining of respective roles assumed by the school, the student, and parent(s) in formulating an CCR plan for the student.

4.3              Parents, guardians and students should be advised that during grades 7 or 8, a small group CCR conference is most effective when held or scheduled in conjunction with the Technology, Life and Careers course.

4.4              Parents, guardians and students should be advised that during grades 9 or 10, the small group CCR conference is designed to acquaint parents or guardians and students with the course-work, career study, and activity options available to high school students.

4.5              Parents, guardians and students should be advised before the end of the 11th grade year, the small group CCR conference is most effective when implemented before the end of October, so that parents, guardians and students can focus attention on the necessary decisions and the deadlines during the senior year.

5.0              Use of Funds

5.1              Funds disbursed for this program shall be used at the secondary schools in grades seven through twelve to provide a guidance curriculum and a CCR plan for each student at the school, to provide responsive services, and to provide system support for the Comprehensive Guidance Program.  Such costs may include the following:

5.1.1        Personnel costs;

5.1.2        Career center equipment such as computers, or media equipment;

5.1.3        Career center such as computer software, occupational information, CCR folders, and educational information;

5.1.4        In-service training of personnel involved in the Comprehensive Guidance Program;

5.1.5        Extended day or year if REQUIRED to run the program; and

5.1.6        Guidance curriculum materials for use in classrooms.

5.2              Funds shall not be used for non-guidance purposes or to supplant funds already being provided for the guidance program except that:

5.2.1        The district may pay for the costs incurred in hiring NEW personnel as a means of reducing the pupil/counselor ratio and eliminating time spent on non-guidance activities in order to meet the program criteria.

5.2.2        The district may pay other costs associated with a comprehensive guidance program which were incurred as a part of the program during the implementation phase but which WERE NOT a regular part of the program prior to that time.

6.0              Reporting

6.1              The USOE shall monitor the program and provide an annual report on its progress and success.

6.2              The district shall certify on an annual basis that previously qualified schools continue to meet the program criteria and provide the USOE with data and information on the program as required.