UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

 

1st Reading           

6/17/14

New

 

2nd Reading

6/17/14

Revised

X

Approved

6/17/14

Substitute

 

 

007.0605         ELIGIBILITY FOR PARTICIPATION IN EXTRACURRICULAR ACTIVITIES

 

REVISES POLICY 007.0605 ELIBIGILITY FOR PARTICIPATION IN EXTRACURRICULAR ACTIVITIES (LAST APPROVED 11/15/11)

 

1.0  PURPOSE STATEMENT

1.1  THE CENTRAL PURPOSE OF SCHOOLING IS THE ACADEMIC PROGRAM OF STUDIES FOR STUDENTS.  This academic program and student connectedness to school may be improved by involvement in extracurricular activities.

1.2  Participation in extracurricular activities, howeveris a privilege and not a right. Basic academic and conduct standards shall be required of all participants.

1.3  The intent of academic programs and extracurricular activities is to support students in becoming capable, productive individuals and good citizens.

1.4  Students participating in extracurricular activities are often representatives of the school and school district at other schools and in other communities.  As representatives, they are expected to do well in academics, personal conduct, and be role models for other students.

 

2.0  DEFINITIONS

2.1   “Extracurricular Activities” for purposes of this policy are defined as:

2.1.1        Competitive activities which are sponsored and/or sanctioned by the Uintah School District Board of Education and the Utah High School Activities Association;

2.1.2        Any other teams, programs or activities sponsored by schools or school district in which participants compete or represent the school or school district, except where competition or performance is part of an expected class assignment.

2.1.3        Other activities or programs as approved by the Board of Education.

2.1.4        A list of all sponsored and/or sanctioned activities approved by the Uintah District Board of Education within a school shall be kept on file and updated in each school office.

2.2  “Drugs” are those substances defined in Utah Code Annotated Section 58-37-2(e) and (f) for which the participant does not have a current valid written prescription.

2.3   “Home School” means a school comprised of one or more students officially excused from compulsory public school attendance pursuant to Section 53A-11-102 UCA 1953 and Uintah School District Policy #007.0815.

2.4  “Dual Enrollment Student” means a student who is enrolled simultaneously in public school and in a home school or in a public school and an accredited regularly established private school. (See Policy #007.0815)

2.5  “Participant” means any public school student, private school student, home school student or dual enrollment student, who has been selected through try-outs, elections, qualification or other means to engage in or represent the school in an extracurricular activity as defined in this policy.

2.6  “Truant” means a student not properly excused. (See Policy #007.0800)

 

3.0  ELIGIBILITY

3.1  Students, who meet the eligibility standards set forth in this policy and the eligibility standards established, where applicable by the Utah High School Activities Association, are eligible to apply/compete for and participate in extracurricular activities if selected.

3.2  Eligibility of all participants shall be ensured and verified by their coach/advisor.

3.3  Health/Physical Examinations

3.3.1        A health examination must be performed and the Pre-Participation Athletic Health Examination (Form A) plus a Disclosure and Consent Form must be on file at the school before any student may participate in athletic activities which includes conditioning, tryouts, practices, specialty activities requiring physical stress and exertion, games, meets, matches, etc.

3.3.2        The health examination is valid for one year.

3.3.3        The health examination may be completed and the form signed by a Medical Doctor, Doctor of Osteopathy, Chiropractic Physician, Physician's Assistant or Registered Nurse Practitioner.

3.3.4        The participant may be required to be enrolled in a regularly scheduled P.E., weight lifting, conditioning or other related  courses at the school of the activity in which they may be participating at the coach’s/advisor’s discretion during the semester(s) in which the activity is taking place.

3.4  Academic Requirements:

3.4.1        To be eligible to participate in sanctioned activities, a student:

3.4.1.1  Must be a full time student according to Rule R277-419.

3.4.1.2  Cannot fail more than one subject in the preceding grading period (for purposes of this rule, a failure in a multi-period subject shall be counted as the number of failures equal to the number of periods in the class; and

3.4.1.3  Must have obtained a minimum grade point average (GPA) of 2.0 or its equivalent in that same grading period.

3.4.1.3.1        A student who has failed to meet the minimum requirements set forth shall be ineligible for participation in UHSAA activities throughout the next grading period, provided however, that deficiencies in the final grading period of the school year may be made up prior to the first term of the succeeding year. Deficiencies must be made up in the same subject area.

3.4.1.3.1.1   Participants are making meaningful progress toward earning credit as outlined in Regulation R277-700-6 in at least as many of the designated courses required by the Board of Education as outlined in USD Elementary and Secondary School Program of Studies and High School Graduation Requirements. (District Policy #006.0050)

3.4.1.3.1.2  Incompletes (I), no grades (NG), and no credits (NC) are considered failures until made up (UHSAA Handbook Bylaws, Standard 4, B). Deficiencies must be made up in the same subject area. (UHSAA Standards 4(E)).

3.4.1.3.2        The scholastic regulations apply to students in the first grading period for those who are entering high school for the first time.  They also apply in the first grading period of any ninth grade student at a junior high or middle school, who has established eligibility at a member high school as provided in these by-laws.

3.4.1.3.3        The determination of eligibility under this rule shall be made no later than the seventh calendar day following the last day of the grading period.  Grade changes after that time cannot restore lost eligibility.

3.5  Students may only participate in extracurricular activities at the school within the attendance area where the student’s parents or legal guardian resides (R277-438-4(B)).

3.6  The coach/advisor is required to verify that all eligibility conditions have been met.

3.7  Participation by students exempted from compulsory public school education:

3.7.1        Full time and dual enrolled home school students exempted from compulsory public school education by the School Board may be eligible to apply and/or compete for participation in extracurricular activities provided all other requirements set forth in this policy are met and that the following evidence is provided:

3.7.1.1  The student “is taught at home”;

3.7.1.2  The student is taught “in the subjects prescribed by the State Board of Education”;

3.7.1.3  The student is taught “for the same length of time as minors are required by law to be taught in the district schools”. UCA53A-11-101(1)(2), USD Policy #007.0815,USOE Clarification Letter;

3.7.1.4  Application for exemption from compulsory public school education must be made and approved prior to district extracurricular activity participation which includes but is not limited to application, tri-outs and practices. If not, the youth is considered non-enrolled in school and may not apply, try-out, or participate.

3.7.2         Students enrolled for part of the school day or enrolled full time in home or regularly established private school are eligible to participate as team members or performers in competitive activities in the District schools, sponsored by the Utah High Schools Activities Association and /or junior high school competitive activities provided they meet all eligibility standards.

3.7.3        Students must be enrolled in a District school at least part of the school day to participate as a member of intramural teams; school clubs; and other school activities and functions. To hold an office in an activity club, the student must be enrolled in the school based class that generates and supports the club.

3.7.4        In order to participate as school officers, class officers, and similar positions, a student must be enrolled in a District school with a full schedule.

3.7.5        Any private or home school student may only participate in extracurricular activities at the school within whose boundaries the student's parents or legal guardian resides.

3.7.6        The private school student earns credits as outlined in the State Board of Education Regulation R277-700-6 in at least as many of the designated courses as required by the Uintah Board of Education.

 

4.0  SIXTH, SEVENTH AND EIGHTH GRADE PARTICIPANTS

4.1  Sixth, Seventh and Eighth grade students will be held to the all applicable provisions of this policy as well as the following provisions:

4.2  A weekly eligibility check of all listed students will be made every Monday during the affected season by an appropriate Administrator of the individual schools.  Students who have not met acceptable academic or citizenship requirements will be suspended or placed on probation for the next game, match, meet, performance, etc. or until the deficiency is corrected as determined by the Administrator.

4.3  Sixth, Seventh and Eighth Grade students will be permitted to miss up to 4 school days (or partial days) per season for competitions with the Superintendent’s approval.

4.4  School night is defined as any night during the week that school is in session the following day.

4.4.1        Sixth, Seventh and Eighth grade athletics will be permitted to travel to 4 competitions per season on school nights with the Superintendent’s approval.

4.4.2        No travel further than 360 miles round trip will be permitted for Sixth, Seventh and Eighth grade students, unless authorized in advance by the Superintendent.

 

5.0  VIOLATIONS/INELIGIBILITY

5.1  The coach/advisor is, in all cases except Section 6.3 of this policy, the individual who declares ineligibility status of a participant. Other persons such as district employees, community members, UHSAA members may provide information to a coach/advisor, school administrator, or district administrator of alleged academic or conduct infractions that may justify ineligibility.

5.2  The declaration that a participant is ineligible must be based on concrete and verifiable evidence. Verification of evidence is the responsibility of the coach/advisor.

5.3  Any student who is suspended/excluded from school for violation of the Safe School Policy #007.0225 is ineligible for participation in any extracurricular activity for a period equal to the suspension/exclusion.  (UHSAA Bylaws, Article I, Section 1(c)).

5.4  Participants who use alcohol, tobacco products, or drugs, or participants who are identified by the school to be severe, habitual offenders are ineligible for participation in any extracurricular activity for the greater of the period of suspension pursuant to Section 5.3; or, as follows:

5.4.1        First Offense Intervention: Suspension from the next two consecutive games, meets, matches, competitions, or performances at the same level of play (and any intervening levels as well).  Practice may be continued following a personal assessment of a student by a licensed substance abuse intervention or treatment program and/or participation in a district approved intervention program.

5.4.2        Second Offense Intervention:  A six week suspension from games, meets, matches, competitions or performances.  Student participation in an assessment by a licensed substance abuse intervention or treatment program with prescribed follow-up is required.  Practice may continue only after the assessment has been completed, received by the schooland positive participation in the prescribed follow-up is occurring.

5.4.3        Third Offense Intervention:  An eighteen week suspension from all games, meets, matches, competitions, performances and practices. Where applicable this suspension carries over into the following school year.  Reinstatement of eligibility at the end of the eighteen week suspension is predicated upon successful completion of a formal assessment, intervention and treatment program.

5.5  Students who have been found guilty by the school for truancy will be suspended for one game for each truancy citation or as specified by the school administration.

5.6  No student who is ineligible should represent the school in any pre-season or practice contest. (See UHSAA Standards 4(g))

 

6.0  ENFORCEMENT/ADDITIONAL REQUIREMENTS

6.1  Coaches/activity advisors are expected to have the best interests of the students and the team at heart.  Specific written school or district policies are binding upon and must be enforced by the coach or advisor.

6.2  Participation in extracurricular activities is not a right but a privilege. Decisions of the coach/advisor regarding playing time, strategy, team conduct, discipline and even dismissal of a team member/participant are within the jurisdiction of the coach/advisor.  Coaching/advising decisions will be discussed with the principal at the principal’s discretion.

6.3  In addition to the other ineligibility provisions of this policy, the principal or designee may suspend any individual from participation in an extracurricular activity temporarily or permanently if deemed necessary to prevent academic failure or to deal with serious citizenship problems in the school and/or community.

6.4  The coach/advisor of each extracurricular activity is required to set specific rules relating to dress and grooming, language, attendance at practices and events, respect of persons and/or property, and issues such as practicing and competing on days of school, absence, attendance at school following out of town competitions, etc., and the consequences for violation of those rules.  The rules and consequences for violations will be provided to participants and parents and applied consistently to all participants.

6.5  The coach/advisor of each extracurricular activity may adopt higher standards and requirements or impose more severe consequences for violations than those set forth in this policy.  Those rules, standards, and penalties must be in writing and must be equally applied to all participants.  Those rules, standards, and penalties must be presented to and approved by the principal and district superintendent, and a copy must be provided to participants at or before the beginning of tryouts or the selection process for the particular activity.

6.6  Each school is responsible to ensure that participants and their parents or guardians are informed of the specific rules of conduct and consequences as set forth in Section 6.4 above and to provide a copy of this policy to participants and parents at the beginning of each activity.  The school shall maintain documentation showing notification as required by this section of this policy.

6.7  Participants and coaches/advisors in all extracurricular activities are expected to understand and follow basic rules of decency, common courtesy, respect for public or personal property and respect for others including team mates, coaches, fellow students, spectators, officials, and opposing teams, coaches, and fans.

6.8  The rules of conduct and eligibility standards must be fairly and equally applied to all participants regardless of status or talent (importance to the team), favoritism or discrimination in the application of the rules and standards of eligibility and participation is strictly prohibited.

6.9  A copy of the school’s handbooks and the rules of conduct for each activity will be submitted to the district office each year prior to the start of fall activities for district approval.

6.10          Retaliation against any complainant or witness in an investigation or disciplinary proceeding relating to this policy is strictly prohibited; however, any individual who is determined to have maliciously or knowingly made a false report shall be subject to disciplinary action.

6.11          DUE PROCESS (Please refer to 007.0900 Due Process Policy for Students approved 6/21/05)