UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

 

1st Reading           

12/9/08

New

 

2nd Reading

12/9/08

Revised

X

Approved

12/9/08

Substitute

 

 

009.0300         INCOME VERIFICATION FOR FREE AND REDUCED SCHOOL MEALS


RENAMES AND REPLACES POLICY 009.0300 SCHOOL LUNCH INCOME VERIFICATION POLICY (LAST APPROVED 11/21/85)

 

To comply with the Richard B. Russell National School Lunch Act as amended by the Child Nutrition and WIC Reauthorization Act of 2004, the Uintah School District has adopted the following policy regarding the verification of free and reduced priced lunch applications:

1.0       WHEN TO START

1-1             Verification activities may begin anytime after the start of the school year, however the required sample size must be based on the number of applications on file as of October 01 each year.

2.0              SORT AND COUNT DIRECT CERTIFICATION

2-1          Separate the applications on file which are not subject to verification:        

2-1.1        Direct Certification

2-1.2        Homeless certified by liason

2-1.3        Migrant or Runaway

2-1.4        Income eligible Head Start

2-1.5        Pre-K programs for students who are not enrolled in Uintah School District

2-2       Count the total number of free eligible students not subject to verification and record that figure on the Verification Summary Report. 

3.0       DETERMINE SAMPLE METHOD

3.1  Determine whether to use the Basic Sample Method or one of the Alternate Sample Methods, (3 Percent Option or 1 Percent Plus Option), as outlined by The Child Nutrition & WIC Reauthorization Act of 2004.

3.1.1        Use the chosen method to select the appropriate number and types of applications to be verified.

4.0       CONFIRMATION REVIEW

4.1       Someone other than the individual who made the initial eligibility determination must check the selected applications for accuracy.

4.1.1        Initial determination was correct – proceed with verification

4.1.2        Initial determination was incorrect

4.1.2.1   The status must be corrected and the household must be notified of the correction.

4.1.2.2   If the household is still eligible for benefits, proceed with verification.

4.1.2.3   If the household no longer qualifies for benefits, replace the application with a similar application.

5.0        HOUSEHOLD VERIFICATION NOTIFICATION

5.1  All households for whom applications were selected for verification must be mailed a “Verification – Parent Notification Letter” which notifies the household that they were randomly selected for verification and explains the requirements which must be met in order for the household to continue receiving free/reduced meal benefits for the current school year.  The household will be given 10 days, including the day the letter is mailed, to provide the required documentation.

     5.2        If a household fails to respond on the first try the school district must make at least one follow up contact.  This can be done by mail, phone, e-mail or in person.  This contact attempt must be documented.

6.0       VERIFICATION RESPONSE

6.1       Households that provide the requirement documentation within the 10 day dead-line, will be notified whether they will have no change in benefits, an increase in benefits, a reduction in benefits, or a termination of benefits as a result of the verification process.

6.1.1        Households who’s benefits were reduced or terminated will be notified in writing of the Fair Hearing Procedures to be followed if the household chooses to appeal the decision made by the School Food Authority.  They will also be allowed 10 days before the reduction or terminations of benefits becomes effective. 

6.1.2        If a household’s benefits are increased as a result of verification, the increase in benefits becomes effective immediately and must be implemented within 3 operating days.

7.0    VERIFICATION NON-RESPONSE

7.1    Households that fail to provide the required documentation within the 10 day deadline will be notified in writing that their benefits will be terminated due to their failure to provide proof of current eligibility.  They will also be notified in writing of the Fair Hearing Procedures to be followed if the household chooses to appeal the decision made by the School Food Authority.  They will be allowed 10 days before the termination of benefits becomes effective.

8.0  HOUSEHOLDS SELECTED FOR VERIFICATION WHO REAPPLY FOR BENEFITS

8.1       Households that have had their benefits reduced or terminated due to verification results may reapply for benefits at any time during the school year.  However, those applicants must provide proof of eligibility before benefits can be approved. 

8.2       The school district will keep an accurate record of the households that had their benefits terminated as a result of non-response to the verification process.  The school district will then keep a record of those applicants who reapply and are re-approved for free or reduced-price benefits up through February 15th of each year and will record that information on the Verification Summary Report.

9.0  COMPLETION OF VERIFICATION PROCESS

9.1  The School Food Authority will confirm that the verification process is completed by November 15th each year.

10.0          Submitting the School Food Authority Verification Summary Report to the Utah                           State Office of Education

10.1          The School Food Authority will confirm that the School Food Authority Verification Summary Report is submitted to the Utah State Office of Education between February 16 and March 01 of each school year.

 

“In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability.

 

To file a complaint of discrimination, write USDA, Director, Office for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (800) 795-3272 or (202) 720-6382 (TTY).  USDA is an equal opportunity provider and employer.”