UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

 

 

1st Reading

09/13/05

 

New

 

2nd Reading

09/13/05

 

Revised

X

 Effective Date

 09/13/05

 

Substitute

 

 

 

010.0500         EMERGENCY PREPAREDNESS

 

Revises Policy 010.0500 Emergency Preparedness previously approved on February 24, 1998.

 

1.0       EMERGENCY PREPAREDNESS

 

1.1       The Uintah School District is committed to providing a safe environment for students while attending school in Uintah School District.

 

1.2       Utah State law requires each local school board to adopt and maintain an emergency preparedness plan for the school district which meets State Board's standards.  The emergency plan shall be reviewed and, if necessary, revised by the Board of Education at least once every three years.

              R277-400-3

 

2.0       COMMITTEE

 

2.1       At least 12 months prior to the date scheduled for the three year review of the Emergency Preparedness Plan, the superintendent shall recommend to the School Board a committee consisting of appropriate school and community representatives, which may include school and district administrators, teachers, parents, community and municipal government officers, and fire and law enforcement personnel.  Governmental agencies and bodies invested with responsibility for directing and coordinating emergency services on local and state levels shall be included on the committee.

 

2.2       The Board shall appoint a committee to review and recommend any revisions or modifications of the Emergency Preparedness Plan to the Board prior to the date set for the review by the Board.

 

2.3       The plan shall contain specific procedures designed for each individual school located within the district.

 

3.0       SCHOOL PLAN

 

3.1       Each individual school in the district shall prepare a school emergency preparedness plan which shall be consistent with the district plan and approved by the District Superintendent.

 

3.2       Parents, teachers and administrators shall participate in the development of the school plan.

 

3.3       The school plan shall be updated at least once every three years.

 

3.4       A copy of the school Emergency Preparedness Plan shall be filed in the District Superintendent's office.

 

3.5       At the beginning of each school year a written summary of the relevant sections of both the district and school plan, which are applicable to each school, shall be provided to parents and staff members.

 

4.0       EMERGENCY DEFINED

 

4.1       For purposes of this policy "Emergency" is defined as a natural or manmade disaster, accident, act of war, or other circumstance which could reasonably endanger the safety of school children or disrupt the operation of the school.

 

5.0       APPLICATION OF POLICY

 

5.1       This policy shall be followed in all emergencies arising at any school within the Uintah School District.  This policy includes by adoption and reference the emergency preparedness manual adopted by Uintah School District.

 

6.0       DUTY OF ALL SCHOOL DISTRICT EMPLOYEES - All school district employees shall:

 

6.1       Familiarize themselves with the Emergency Preparedness Policy and the Emergency Preparedness manual for the school district and for the school to which they are assigned.

 

6.2       Be prepared to activate and implement the plan as needed.

 

6.3       Perform any duties which are necessary to effectuate the activation and implementation of the plan and procedures referred to herein effectively.

 

6.4       Constantly be alert to any situations or conditions on or about the school campus or any school facilities which could endanger students, staff or facilities.

 

6.4.1    If any weapons are observed or reported, the building administrator should be notified immediately and if appropriate, law enforcement and/or other emergency personnel should be called in to assist.

 

6.5       Immediately notify the building administrator of any situation or condition which may endanger students, staff or facilities.

 

6.5.1    Staff members shall pay particular attention to individuals seen in school buildings, facilities, or on or about school campuses that are not students, staff, or do not appear to have legitimate business in that area.

 

6.5.2    Any persons observed on or about school campuses or facilities behaving in a suspicious manner or who do not appear to have legitimate business in the area where they are observed, should immediately be reported to the building administrator.

 

6.6       A person who does not appear to belong on a school campus or who is behaving in a suspicious manner should be monitored until appropriate school or law enforcement officials can determine whether their presence is legitimate.

 

6.6.1    Any person behaving in a threatening or suspicious manner should not be allowed to have contact with students, nor be left alone in isolated areas of school facilities.

 

6.6.2    Each school shall adopt a plan for registering and identifying legitimate visitors to each school.  Persons on school campuses who fail or refuse to conform with the school's visitor check-in procedures are declared to be trespassing and may be removed from the school campus by law enforcement officials if necessary.

 

6.6.3    Schools should encourage and welcome visits by parents and others with legitimate business at that facility.

 

7.0       EMERGENCY PREPAREDNESS WEEK

 

7.1       Members of the faculty and staff shall teach emergency preparedness procedures to the students in their homerooms prior to October 31 of each school year.  This may be part of "Emergency Preparedness Week".

 

7.1.1    Students shall be provided with training appropriate to their ages in rescue techniques, first aid, safety measures appropriate for specific emergencies and other emergency skills.

 

7.1.2    Each school shall conduct an Emergency Preparedness Week each year prior to October 31.

            R277-400-7-A

 

7.2       Members of the faculty and staff shall teach emergency preparedness procedures to the students in their homerooms prior to October 31 of each year and, as appropriate, throughout the school year.

 

7.3       Administrators and staff shall (prior to October 31st of each year) provide students with training appropriate to their ages in rescue techniques, first aid, safety measures appropriate for specific emergencies and other emergency skills. 

            R277-400-7-A

 

8.0       RESPONSIBILITY FOR POLICY DEVELOPMENT

 

8.1       The local school board of each district is mandated by the state to develop and implement an Emergency Preparedness Plan, consistent with state regulations.

 

9.0       LINE OF AUTHORITY

 

9.1       In any emergency only affecting one school, the principal or building administrator over that facility shall assume primary responsibility.

 

9.2       In an emergency situation affecting more than one school, or the entire school district, the primary responsibility shall be assumed by the district superintendent.

 

9.3       Each school Emergency Preparedness Plan shall designate the person or persons that shall assume control of all emergency situations in the absence of the principal.

 

9.4       In all emergency situations, the school superintendent shall be notified as quickly as possible.  The school superintendent may, if circumstances require, assume control of all emergency situations if deemed necessary by the superintendent or the Board of Education.

 

9.5       The superintendent shall immediately notify the President of the Board of Education and Board members of emergency situations arising within the District.

 

10.0     EMERGENCY DRILLS

 

10.1     The principal of each school is responsible to see that appropriate drills and practices are conducted during each school year.

 

10.2     Evacuation procedures shall assure reasonable care and supervision of students until responsibility has been assumed by another responsible party.

 

10.3     No student below the 9th grade may be released from school at other than the regularly scheduled time, unless the parent or another responsible person has been notified and assumed responsibility.

 

10.4     In an emergency situation students grade 9 through 12 may be released without prior notification of parents if a school official determines that the student is reasonably responsible and notification is not practical. 

 

10.5     During the first two weeks of each school year, each school shall conduct at least one fire drill.

 

10.6          Each elementary school shall conduct a fire drill at least once each month while school is in session, except that a school may, with the approval of the local fire chief, postpone a fire drill due to severe weather conditions.

 

10.7          Each secondary school shall conduct a fire drill at least once every two months or four (4) times per year, except that a school may, with the approval of the local fire chief, postpone a fire drill due to severe weather conditions.

 

10.7     Emergency and fire drills shall be held at both regular and inopportune times to cover varying situations.

 

10.8     When requested by the fire chief having jurisdiction of a given school the local fire department shall be notified prior to each drill.

 

10.9     Fire drills shall include the complete evacuation of all persons from the school building, except that the principal may make an exception for the person responsible for notification of the fire department and for emergency communications.  All visitors and other persons in the building at the time of the fire drill must follow appropriate evacuation procedures when the alarm has sounded.

 

11.0     DUTIES OF THE PRINCIPAL

 

11.1     Each principal shall:

 

11.1.1        At the beginning of the school year present parents and staff with a written summary of relevant sections of the district and school Emergency Preparedness Plan.

 

11.1.2        Have on file at the District Office a current school emergency plan.

 

11.1.3        Designate and establish egress points and routes for all areas of the school building.

 

11.1.4        Order and monitor drills and training sessions which define egress points and routes.

 

11.1.5        Designate the command post area.

 

11.1.6        Carry out the superintendent's directions and keep the superintendent fully informed of all plans and actions.

 

11.1.7        Care for and monitor all warning systems to keep them functional.

 

11.1.8        Inform and provide the school staff with in service training on the content of the Emergency Procedures Manual and instigate training and activities necessary to assure familiarity and compliance with the procedures.

 

11.1.9        Provide leadership in adopting school curriculum to give the necessary instruction regarding emergency procedures.

 

11.1.10      Cooperate with appropriate community agencies and officials regarding emergency preparedness.

 

12.0     DUTIES OF TEACHERS - Each teacher, including aides and other staff members providing instruction to students, shall:

 

12.1     Develop and maintain familiarity with the emergency procedures for the school, paying particular attention to the duties of teachers.

 

12.2     Provide the training and instruction to students required in this policy.

 

12.3     In an emergency situation, accept and carry out the responsibilities and duties outlined for teachers in this policy and in the Emergency Procedures Manual.

 

12.4     At all times, take an active part in protecting the safety and security of students in all school facilities and at school functions.

 

12.5     Immediately notify the responsible administrator of any person or condition that may pose a threat to students, staff or school facilities.

 

12.6     Know the location of egress points and emergency evacuation routes within the school.

 

12.7     Know where students are to go and what they are to do, depending upon the nature of the emergency.

 

12.8     Keep a class roll available at all times during an emergency.

 

12.9     Integrate recent and pertinent emergency preparedness information and safety practices into regular classroom instruction.

 

12.10   Be prepared to and assume responsibility for students under emergency conditions.

 

12.11   Know the whereabouts of their students at all times during an emergency.

 

12.12   Use the class roll as a checklist to account for students.  The class roll should include telephone numbers of parents and guardians.

 

12.13   Keep all students at the school campus or other designated location until directed to send them home, or re-enter the building by the principal or responsible administrator.

 

12.14   If an emergency situation should arise during a class change or lunch period at a secondary school, the homeroom teacher will be responsible for the students in their homeroom.

 

13.0     DUTIES OF OTHER PERSONNEL

 

13.1     Secretaries are responsible to:

 

13.1.1        Assist with communication and warning procedures in all emergencies and drills.

 

13.1.2        Maintain a complete list of children and staff and their home phone numbers and emergency contact numbers.

 

13.1.3        Initiate the phone tree or calling tree at the direction of the principal.

 

13.1.4        Maintain an appropriate supply of first aid equipment and supplies.

 

13.2     Custodians and sweepers are responsible to:

 

13.2.1        Assume responsibility for the safety of the physical plant during an emergency.

 

13.2.2        Report structural defects immediately to the principal or building administrator.

 

13.2.3        Assume responsibility for inspection and maintenance of fire fighting equipment.

 

13.2.4        Chart shutoff valves and switches for gas, water, and electricity.  Post these charts for easy access in an emergency and maintain a copy at the District Office and with the local fire chief.

 

13.2.5        Assist in checking for utility line or building damage for exit safety.

 

13.3     Other staff, teaching assistants, and other staff and personnel will, in an emergency situation, take steps as necessary to implement this policy and the Emergency Preparedness Plan for the school and act to protect the safety of students under the direction of the building principal or teachers.

 

14.0     DUTIES OF STUDENTS - In an emergency situation, or drill, students shall:

 

14.1     Obey all directions from teachers, administrators and emergency responders, including firemen, police, etc.

 

14.2     Move from the building as directed by the teacher quickly and in an orderly manner.

 

14.3     Remain in the designated assembly area outside the building until directed to leave by the teacher or building administrator.  This includes not going home or leaving campus until given instruction to do so.


 

14.4     In a drill or emergency situation arising while students are in class, students should evacuate the building as directed by the teacher of that class.  If an emergency situation or drill arises during the time when students are not in class, each student should report to their homeroom teacher at the assembly area designated for that homeroom teacher.

 

14.5     In any emergency situation, students should quickly follow directions, but should maintain order and discipline.