UINTAH SCHOOL DISTRICT POLICY ACTION REVIEW

 

 

1st Reading

1/11/05

 

New

X

2nd Reading

2/8/05

 

Revised

 

Approved

2/8/05

 

Substitute

 

 

 

010.0550         FIRE PREVENTION AND SAFETY POLICY

 

This is a new policy drafted by the Facility Committee to bring Uintah School District in compliance with Utah Fire Code.

 

1.0              FIRE CODE COMPLIANCE

1.1              All employees of the District shall cooperate fully with the Utah State Fire Marshal and local fire chiefs to ensure that their respective schools, departments, and building sites are in compliance with applicable fire and administrative code and this policy.

 

2.0              EMERGENCIES AND FALSE ALARMS

2.1              When Building Occupied:

2.1.1        In the event a fire occurs or the discovery of a fire, smoke, or unauthorized release of flammable or hazardous materials on any district property occurs the principal or the principal’s designee shall without delay phone 911 and also notify the District Maintenance Office and the District Office

2.1.2        The principal or the principal’s designee shall respond to all alarms by commencing a complete evacuation of all persons in the building.

2.2              When Building Unoccupied:

2.2.1        Designated district employees shall respond to calls from the alarm monitoring service or local emergency service personnel and respond to the respective facility. At the facility the designated district employee shall provide requested assistance to emergency service personnel.

2.2.2        Except in the event of a false alarm, the designated district employee shall contact local facility and district administration in accordance with Uintah School District Security Procedures 010.0350. Section 1.4.3.3 – 1.4.3.8:

2.2.2.1  In the event of a physical breach to the building, contact site administrators as necessary to ensure building is secure before leaving.

2.2.2.2  Employee is to arm burglar alarm before leaving.

2.2.2.3  In the event of a fire alarm; provide fire department access to building as requested.

2.2.2.4  Employee is prohibited from performing any action that may endanger himself and not expected to attempt recovering property etc.

2.2.2.5  In the event of a false fire alarm, reset and arm the alarm before leaving building.

2.2.2.6  Site administrator shall provide a contact number to their callout personnel, callout personnel shall hold such information in strict confidence and only use in emergency.

2.2.3        Under no circumstances are district employees to risk life, health, or safety in emergency response.

2.3              Appropriate Discipline for False Alarm or Setting Fire:

2.3.1        Principals or department heads shall notify District Office Administration and appropriately discipline all persons responsible for maliciously giving a false alarm or setting a fire up to and including employee dismissal or student suspension.

2.3.2        A law enforcement official shall be notified when any individual is suspected of maliciously triggering a false alarm or setting a fire.

 

3.0              FIRE SAFETY AND EVACUATION:

Each district facility is required to create and maintain a Fire Safety and Evacuation Plan in accordance with International Fire Code Sections 404.3.1 and 404.3.2:

3.1              404.3.1 Fire Evacuation Plans. Fire evacuation plans shall include the following:

3.1.1        Emergency egress or escape routes and whether evacuation of the building is to be complete.

3.1.2        Procedures for employees who must remain to operate critical equipment before evacuating.

3.1.3        Procedures for accounting for employees and occupants after evacuation have been completed.

3.1.4        Identification and assignment of personnel responsible for rescue or emergency medical aid.

3.1.5        The preferred and any alternative means of notifying occupants of a fire or emergency.

3.1.6        The preferred and any alternative means of reporting fires and other emergencies to the fire department or designated emergency response organization.

3.1.7        Identification and assignment of personnel who can be contacted for further information or explanation of duties under the plan.

3.1.8        A description of the emergency voice/alarm communication system alert tone and programmed voice messages where provided.

3.2              404.3.2 Fire Safety Plans. Fire safety plans shall include the following:

3.2.1        The procedure for reporting a fire or other emergency.

3.2.2        The life safety strategy and procedures for notifying, relocating, or evacuating occupants.

3.2.3        Site plans indicating the following:

3.2.3.1.1        The occupancy assembly point.

3.2.3.1.2        The location of fire hydrants.

3.2.3.1.3        The normal routes of fire department vehicle access.

3.2.4        Floor plans identifying the locations of the following:

3.2.4.1.1        Exits.

3.2.4.1.2        Primary evacuation routes.

3.2.4.1.3        Secondary evacuation routes.

3.2.4.1.4        Accessible egress routes.

3.2.4.1.5        Areas of refuge.

3.2.4.1.6        Manual fire alarm boxes.

3.2.4.1.7        Portable fire extinguishers.

3.2.4.1.8        Occupant hose stations.

3.2.4.1.9        Fire alarm annunciators and controls.

3.2.5        A list of major fire hazards associated with the normal use and occupancy of the premises, including maintenance and housekeeping procedures.

3.2.6        Identification and assignment of personnel responsible for maintenance         of systems and equipment installed to prevent and control fires.

3.2.7        Identification and assignment of personnel responsible for maintenance, housekeeping, and controlling fuel hazard sources.

3.3              Per International Fire Code Section 404.4 and 404.5

3.3.1        404.4 Maintenance. Fire safety and evacuation plans shall be reviewed or updated annually or as necessitated by changes in staff assignments, occupancy, or the physical arrangement of the building.

3.3.2        404.5 Availability. Fire safety and evacuation plans shall be available in the workplace for reference and review by employees and copies shall be furnished to the fire code official for review upon request.

3.4              Emergency evacuation drills shall be held and take place in accordance with all occupancy group “E” references of International Fire Code and State of Utah Amendments.

3.4.1        Evacuation drills shall take place monthly for primary schools and every two months for secondary schools.

3.4.2        The first emergency evacuation drill shall be conducted within the first 10 days of class.

3.4.3        Emergency evacuation drills shall be conducted at different hours of the day or evening, during the changing of classes when the school is at assembly, during recess or gymnastic periods, or during other times to avoid the distinction between drills and actual fires.

3.5              Fire drill record keeping requirements shall be completed and maintained per International Fire Code Section 405.5:

3.5.1        405.5 Record Keeping. Records shall be maintained of emergency evacuation drills and include the following information:

3.5.1.1  Identity of person conducting drill.

3.5.1.2  Date and time of drill.

3.5.1.3  Notification method used.

3.5.1.4  Staff members on duty and participating.

3.5.1.5  Number of occupants evacuated.

3.5.1.6  Special conditions simulated.

3.5.1.7  Problems encountered.

3.5.1.8  Weather conditions when occupants were evacuated.

3.5.1.9  Time required to accomplish complete evacuation.

3.5.2        In addition to maintaining each original evacuation drill report on site, a copy shall be forwarded to the District Maintenance Office.

3.5.3        Notification 30 minutes prior to the fire drill shall be given to Uintah County Consolidated Communication Center (435-789-4222), the appropriate automated alarm monitoring center and the maintenance department.

3.5.4        Fire and emergency evacuation drills shall be initiated by activating fire alarm system where provided.

3.5.5        All reasonable efforts shall be made to determine if all occupants are accounted for and have successfully been evacuated to assembly points

3.6              Recall and reentry shall be conducted in strict accordance to International Fire Code Section 405.9:

3.6.1        405.9 Recall and Reentry. An electrically or mechanically operated signal used to recall occupants after an evacuation shall be separate and distinct from the signal used to initiate the evacuation. The recall signal initiation means shall be manually operated and under the control of the person in charge of the premises or the official in charge of the incident. No one shall reenter the premises until authorized to do so by the official in charge.

 

4.0              FIRE PREVENTION COMPLIANCE:

4.1              Corridors:

4.1.1        Decorations in corridors and exit ways shall be limited to 20 percent of one wall and to 4’ x 8’ total area (32 square feet) in each 50 lineal feet. (IFC 803.3.2)

4.1.2        Combustible decorations attached to or hanging from doors or ceilings are strictly prohibited.

4.1.3        When placing decorations, every effort shall be made to break up fire continuity by providing space between combustibles so that a fire is not able to continue from one end of a room, corridor or common space, to the other.

4.1.4        The use of natural cut Christmas trees are strictly prohibited, treated or not. (IFC 804.1.1)

4.1.5        The clear width of corridors shall not be diminished per international fire and building code. (IFC 1003.6)

4.1.6        Stairways and stair wells shall be kept clear of all combustibles and obstructions per international fire and building code. (IFC 1003.6)

4.2              Classrooms:

4.2.1        Non-flame retardant decorations (as listed by manufacturer) in classrooms shall be limited in area of 25 percent of all walls. No restrictions apply to flame retardant decorations.

4.2.2        Combustible decorations attached to or hanging from doors or ceilings are strictly prohibited.

4.2.3        Flame producing devices, such as scented candles, shall not be used in classrooms.

4.2.4        Upholstered furniture shall be commercial or industrial grade and shall have a flame retardant commercially applied.

4.3              Open Flame Restrictions Per International Fire Code 308.3:

4.3.1        Open flames are prohibited in all school district buildings and grounds except for those areas specifically designed, designated, and properly built for approved academic and vocational learning programs.

4.3.1.1  Examples of these areas are welding shops, science rooms (provided with adequate permanent architectural fire safety features), home economics cooking areas, and cafeterias.

4.3.2        Exceptions shall only be allowed when the appropriate permits are obtained from the Fire Marshal, District Office Administration and Maintenance Supervisor.

4.3.3        All permitted fires shall be supervised by an adult teacher or advisor at all times.

4.3.4        All permitted fires shall be constantly attended by a person knowledgeable in the use of extinguishing equipment.

4.3.5        All persons shall maintain a safe distance from the fire to prevent accidental burns.

4.3.6        Flammable liquids to include but not limited to gasoline, lighter fluid, alcohol, and mineral spirits shall not be used to assist in the starting of fires.

4.4              Theatrical performances:

4.4.1        Open flame in conjunction with theatrical performances is strictly prohibited.

4.4.2        Indoor pyrotechnic devices are prohibited unless the facility is equipped with an automatic fire sprinkler system.

4.4.3        Pyrotechnic devices shall be controlled by a certified pyro-technician that has posted the required insurance prior to the event.

4.4.4        Pyrotechnic devices shall be allowed only by permit from the Fire Marshal.

4.5              Maintenance Procedures:

4.5.1        Maintenance and repair hot work shall be approved by permit only, in conjunction with all applicable fire code and OSHA regulations.

4.5.2        The Fire Marshal, district maintenance supervisor or district maintenance supervisor’s designee may issue hot work permits.

4.6              Space Heaters:

4.6.1        UL approved space heaters shall be allowed only with individual authorization of the district maintenance supervisor.

4.6.2        Proof of authorization must be provided upon request.

4.6.3        Authorized space heaters shall not be left “on” or plugged in when unattended.

4.6.4        Authorized space heaters shall be designed to automatically shut off          if it is tipped over.

4.6.5        Gas or fuel fired space heaters are strictly prohibited for use indoors         at any district facility except when allowed under a construction permit.

4.7              Appliances and Temporary Extension Cords:

4.7.1        Hot plates, electric frying pans, or griddles are not allowed in classrooms except where the class curriculum includes the use of such appliances (i.e., Family and Consumer Science).

4.7.2        Extension cords are a violation of the International Fire Code and the Occupational Safety and Health regulations when used as a substitute of permanent wiring.

4.7.2.1  Extension cords shall be used only with portable equipment. The cord shall be of compatible ampacity with the equipment served and maintained in good condition.

4.7.2.2  All extension cords shall be grounded (three prongs).

4.7.3        Multi-plug devices that do not meet the Electrical Code shall not be used.

4.7.4        Power bars such as surge protectors are for low amperage equipment only (i.e. computers, adding machines, etc.).

4.7.5        All electrical equipment shall be UL listed.

4.7.6        During special events and holidays, temporary wiring is allowed for a period not to exceed ninety (90) days. Such wiring shall be in "new" condition. Wiring shall be protected from being damaged or creating a tripping hazard. Splicing of any kind is prohibited.

4.7.7        Any defective or damaged wiring shall immediately be removed and discarded.

 

REFERENCES

International Fire Code 2003

International Building Code 2003

Utah Code Ann. § 53-7-101 et seq. - Utah Fire Prevention and Safety Act
Utah Code Ann. § 76-9-105 - Giving a false alarm is a class B misdemeanor
Utah Administrative Code R277-400-6 - Emergency Preparedness Training
Utah Administrative Code R710-4-1 - Public School Buildings - Adoption of Fire Codes